Off- Site Document Storage Services in New Orleans
Off-Site Document Storage in New Orleans
We can help maximize your New Orleans business’ efficiency through proper off-site document storage and retention plan monitoring.
Using an off-site document storage facility in New Orleans or transferring to digital can help free up space around the office while keeping your data safe.
What is Offsite Records Storage?
Each offsite records storage provider offers different levels of service, but you can expect to find these features in most offsite document storage programs:
- Legal Compliance
- Climate Control
- Natural Disaster Protection
- Document Delivery Services
- 24/7 Access
Records storage providers understand the need for companies to keep their documents safe, and certain industries have strict laws determining how companies handle private information of customers and employees. For these reasons storage facilities ensure your documents are locked up and kept secure.
Facilities are climate controlled to protect the integrity of each and every file. When you store your documents at an offsite facility designed to store records, you are putting your files in capable hands.
If you need access to documents stored offsite, most facilities offer 24/7 access, and many offer emergency delivery services as well.
Off-Site Document Storage Considerations
New Orleans Scanning will help you free up valuable office space and enhance the productivity of the employees who maintain your documents.
Access Control
Our secure, local document storage facilities only allow individuals with proper authorization to access and retrieve stored files, making it an ideal solution for securing confidential files, personnel records, and important files related to your business.
Climate-Controlled Document Storage in New Orleans
We provide temperature and humidity-controlled storage. The storage area has a backup power source, ensuring that the temperature and humidity are maintained even during a power outage. Documents and items we provide storage for include:
Paper
Film
X-Rays
Microfilm
Discs
Magnetic Tapes
Legal Compliance in Louisiana
Document retention policies, along with document storage programs, can help you decide which files to keep and for how long as well as deciding how to dispose of records after they are no longer needed.
Disaster Protection & Planning
Major catastrophes can destroy years of important business documents. At New Orleans Scanning, we help to prevent the destruction of your critical records by developing a document management plan for disasters and storing them at secure Louisiana facilities.
Get Free Quotes on Records Storage In New Orleans Today!
New Orleans Scanning can help you manage your off-site document storage in New Orleans or any of the surrounding parishes. To learn more about the services offered by New Orleans Scanning, just give us a call at (504) 264-9410 or fill out the form for a free quote today!
701 Poydras St
New Orleans, LA 70139
Phone: (504) 264-9410
E-Mail: info@neworleansdocumentscanning.com
Frequently Asked Questions
What is document scanning and imaging, and why is it essential in New Orleans?
Document scanning and imaging in New Orleans involve the conversion of physical documents into digital formats for secure storage and easy retrieval. This service is essential for businesses looking to enhance efficiency, reduce paper clutter, and improve accessibility to critical documents. By digitizing documents, businesses in New Orleans can streamline their operations and adapt to modern, technology-driven workflows, all while preserving the unique cultural and historical aspects of the city.
Is document scanning and imaging cost-effective in New Orleans?
Absolutely. Document scanning and imaging are often cost-effective solutions for businesses in New Orleans. This service eliminates the need for extensive physical storage space, reduces the risk of document loss, and enhances overall document management efficiency. Additionally, the scalability of these services allows businesses to customize their plans based on their specific scanning and imaging needs, aligning with the dynamic and diverse nature of New Orleans.
Can I scan and store confidential or sensitive information in New Orleans?
Certainly. New Orleans-based scanning and imaging services are equipped with advanced security measures to handle confidential and sensitive information. Robust encryption, access controls, and secure data transmission protocols are implemented to ensure the privacy and protection of your documents during the scanning and imaging process, respecting the unique needs and privacy concerns of businesses in the city.
How do I access my scanned and stored documents in New Orleans?
Accessing your scanned and stored documents in New Orleans is typically seamless. Many services offer secure online platforms for easy retrieval, and you may also have the option for physical document delivery if needed. Digital documents can be accessed using user-specific login credentials, and some services may offer additional features like search functionalities to quickly locate specific files, reflecting the vibrant and dynamic spirit of New Orleans.
What types of documents can be scanned and stored in New Orleans?
Scanning and imaging services in New Orleans accommodate a wide range of documents, including legal documents, financial records, historical archives, cultural artifacts, and more. The rich diversity and cultural heritage of New Orleans are respected in the preservation of documents, with both large-scale bulk scanning and individual document scanning services available to meet the specific requirements of businesses in the city.